Every billable minute captured, billed and collected. hidma tracks every hour across every matter, applies the right rates and turns approved time into clear invoices.
Two months free. No credit card. We set it up for you.
Four partners, twelve associates, eighty active matters. Each fee earner logs time daily against their matters, and weekly WIP reviews mean nothing sits unbilled for long. Billing partners review and approve drafts inside hidma – no chasing approvals over email. Monthly invoicing, done.
Complex matters involve multiple fee earners. Share draft bills for partner review, adjust line items and send only when everyone is satisfied.
A transaction with multiple workstreams – due diligence, contract drafting, regulatory filings – each tracked as its own job type. Say six fee earners across three workstreams: the client still receives a single invoice, grouped and described clearly, with disbursements itemised separately. One bill, every workstream accounted for.
In legal practice, time is your inventory. Every six minutes not recorded is revenue that disappears permanently. But time recording is often the last thing fee earners do – reconstructed on Friday from memory, calendar entries and file notes. The result? Conservative estimates, missing entries and underbilling. Then comes billing: multiple fee earners contributed to the matter, each partner wants to review their section and the bill goes back and forth by email before anyone signs it off. Meanwhile, the client is waiting, WIP is growing and cash flow is suffering. You need time captured accurately, billed promptly and collected efficiently – in one system.
Two months free. No credit card.
Every matter in hidma is a project. Every activity type – research, drafting, court preparation, client conferences, document review – is a job. When your fee earners log time, they select the matter, choose the activity, enter the duration and add a description. The result is a detailed, defensible time record that translates directly into invoice line items.
Client conference: 1.5 hours. Drafted heads of terms: 2 hours. Reviewed opposing counsel’s submission: 45 minutes. All logged before lunch, all with descriptions ready for the invoice.
Complex matters involve several fee earners – partners, associates, trainees – each contributing hours over weeks or months. When it’s time to bill, the billing partner needs to review all contributions, adjust descriptions, write off time where necessary and approve the final document. hidma lets you share draft bills with colleagues, collaborate in real time and maintain full control over what the client sees.
Litigation matter: four fee earners, 180 hours over three months. The billing partner reviews the draft, adjusts three descriptions, writes off 12 hours and approves. One bill, fully reviewed, no email chains.
Every fee earner has a rate. Some clients have negotiated discounts. Certain work types command premiums. Trainee rates differ from associate rates. Managing all of this manually leads to errors – and errors in legal billing damage client trust. hidma applies the correct rate automatically based on who did the work, what type of work it was and which client it’s for.
Partner at €400/hour, senior associate at €275, trainee at €150. Client A has a 10% discount across all rates. All applied automatically – no rate card, no spreadsheet, no errors.
Legal practices often carry significant WIP – approved time that hasn’t been billed yet. Every week that passes increases the risk of write-offs and weakens your cash flow. hidma’s WIP report shows every hour of unbilled work across your entire practice, broken down by client, matter and fee earner. Review it weekly. Bill promptly. Collect faster.
Friday WIP review: €280,000 of unbilled time across the practice. Twelve clients with WIP over 30 days. Bills raised by end of day. Cash flow protected.
Two months free. No credit card.
Legal clients expect detailed invoices. They want to see what was done, by whom, for how long and at what rate. hidma generates polished invoices with full line item detail – activity descriptions, fee earner names, hours and rates – all formatted in your firm’s branding. Group entries by fee earner, by activity type or chronologically. The client sees exactly what they’re paying for.
Litigation invoice: 42 line items grouped by fee earner, each with a clear activity description. Court filing fees and travel expenses itemised separately. The client reviews with confidence.
Clients expect to be informed when matters are trending beyond the original estimate. hidma tracks hours and costs against matter budgets in real time. When consumption approaches the estimate, automatic alerts notify the team. The responsible partner can contact the client with a clear picture of where things stand – before the bill arrives as a surprise.
Estimate: €30,000. At €24,000 the team is notified. The partner calls the client: ‘We’re at 80% of the estimate. Here’s what remains. Shall we discuss scope?’ Trust maintained.
Four partners, twelve associates, eighty active matters. Each fee earner logs time daily against their matters. Weekly WIP reviews ensure nothing sits unbilled for long. Billing partners review drafts within hidma. Monthly invoicing completed without a single email-based bill review.
Complex litigation spanning eighteen months with four fee earners. Time logged by activity type – research, drafting, court preparation, client conferences. Matter budget tracked throughout. Every bill defensible, every hour documented.
Transaction work with multiple workstreams – due diligence, contract drafting, regulatory filings. Each workstream tracked as a job type. The client receives a single invoice covering all workstreams, grouped and described clearly. Disbursements itemised separately.
Successful legal practices track what matters: fee earner utilisation, WIP levels, billing frequency and recoverability rates. hidma gives you these metrics in real time – by fee earner, by team, by practice area or across the entire firm. Make informed decisions about resourcing, pricing and client development.
Partners meeting: firm-wide utilisation at 74%, WIP at €340,000, average recoverability at 91%. Two practice areas below target. Action plans set before the meeting ends.
See how businesses improve productivity and client management with hidma. Read more reviews on G2.
This platform has transformed how we extract reports! It’s fast, accurate and saves us hours each week. The ease of use and reliable data access have improved our workflow significantly. Highly recommend!
We have decided to go for hidma because we always believe in supporting local businesses and we believed in the people behind it. The service level we have received was impeccable and we have seen a great willingness from hidma to keep on developing and adapting to the needs of its clients. It is also a very user friendly and time-saving application which is packed with features. These are the reasons why we will continue using it and why we encourage others to do so. We highly recommend this.
Our business has benefited in many ways since implementing hidma’s timesheet management system. The platform is intuitive, making it easy for us all to log and track hours, while the automation features have enabled us to streamlined reporting processes. The system has saved us countless administrative hours and significantly reduced errors. We now have a clear view of project time allocation, helping us optimise resources more effectively. We highly recommend hidma for any business seeking to enhance time management and operational efficiency!
We have been using hidma as our timesheet system for over a year. Minimal training was required as a result of its design and intuitive approach for the average user. Data on dashboards and reporting proved to be extremely helpful for management in analysing projects’ performances as well as assisted in timely and accurate management accounts.
hidma proved to be a powerful tool in helping our firm to monitor on a timely basis the work in progress for engagements, thus ensuring efficiency within our teams, who found the tool to be very user friendly. Highly recommended.
hidma has completely transformed the way we manage time tracking. The simplicity of use and the accurate data it provides have made payroll and project management more efficient than ever. Thanks to the software, we’ve eliminated manual errors and reduced the time spent tracking hours. The reports are detailed, and the user-friendly design has won over our entire team.
Two months free. No credit card.
Yes. hidma supports time entry in any increment. Enter hours in decimal format (e.g., 0.1 for six minutes) or use the HH:MM format. Your team logs time at whatever granularity your practice requires.
All fee earners log time against the same matter. When the billing partner creates a bill, all approved hours are available to include. The partner can review, adjust and write off line items before approving the final invoice.
Setting up your codes? See our guide to client matter codes.
Yes. Client-specific rates override the fee earner’s default rate. If you’ve negotiated a discounted rate with a client, configure it once and it applies automatically to all future time entries for that client.
The WIP report shows all approved, unbilled time across every client and matter. Filter by practice area or team. Review weekly to identify aging WIP and prioritise billing.
New to WIP? Read our guide to WIP in accounting.
Yes. When creating a bill, add any charges beyond time entries – court fees, filing costs, travel expenses, expert witness fees or any other disbursement. These appear as separate line items on the invoice.
See how timesheet billing works in hidma, from approved hours to the final invoice.
When reviewing a draft bill, reduce the hours or rate on any line item. The original time entry is preserved in full for reporting, but the billed amount reflects the write-off. Recoverability analysis shows the difference.
Yes. When creating a bill, sort or group line items by fee earner, activity type, date or any other criterion. You can also manually reorder entries to present the bill exactly as you want.
Yes. Set a budget on any matter. hidma tracks actual time and cost against the estimate in real time. Automatic alerts at the thresholds you choose, such as 80%, give you time to communicate with the client before exceeding the estimate.
Everything law firms ask before they switch.
Time is your practice’s most valuable asset. Stop losing it to poor recording, slow billing and aging WIP. Track, bill and collect with one system built for legal work. Based in the UK? See our time recording software for UK law firms.
Tell us a little about your firm and our team will get in touch to set everything up for you. Two months free, no credit card needed.
