Log time in hidma, approve it, and send the invoice to Xero in one step. Contacts, tax rates and account codes are filled in for you, and payments recorded in Xero show up in hidma.
Two months free. No credit card. We set it up for you, Xero included.
hidma is a time tracking and billing platform for accounting, legal, advisory and architecture firms. Xero is where the firm’s books live. The integration joins the two, so the hours your team logs become an invoice in hidma and a matching invoice in Xero, without anyone retyping it.
When a bill is approved in hidma it is pushed to Xero as an invoice, with the right contact, tax rate, account code and invoice template already applied. Every push is recorded, so you can always see what went to Xero and when.
The sync works both ways. When an invoice is paid, part-paid, changed or voided in Xero, hidma picks it up automatically, so your work in progress and outstanding-bills reports stay right without anyone checking by hand.
Each hidma client is linked to a Xero contact. Update a client’s details in hidma and the contact in Xero follows, so you never end up with two versions of the same client.
Built-in checks catch problems first: a missing tax rate, a client not yet linked, an account code that does not exist. A bill is not sent until it will post cleanly.
Each day hidma sends a short summary of invoice status across Xero: what was sent, what was paid and what still needs attention.
Firms with more than one legal entity run each one in hidma with its own invoice details and its own Xero organisation. Time is tracked once; invoices go to the right set of books. See multiple legal entities on one platform.
You connect hidma to Xero from your settings, signing in with your Xero login and choosing the organisation. hidma uses Xero’s standard secure sign-in and never sees your Xero password. You can disconnect at any time, from hidma or from Xero. We set the integration up with you as part of onboarding, including matching your tax rates and account codes.
Xero Practice Manager is Xero’s own practice tool for accounting partners. hidma works alongside Xero with a sharper focus on the time-to-invoice side: quick time entry, approval, rates, WIP and budgets. If you are weighing the two, read hidma vs Xero Practice Manager.
The integration works with the standard Xero business plans. If you are not sure about yours, ask us and we will check.
Yes. hidma raises invoices and records payments on its own. Xero is optional, and you can connect it later if you move your books there.
The change syncs back to hidma, and the bill’s status and amounts update to match. If an invoice is voided in Xero, hidma shows that too.
hidma is hosted in the EU and the connection to Xero uses Xero’s own secure sign-in. Nothing is shared with Xero beyond what is needed to create and read invoices and contacts. More on our security page.
Connecting takes a few minutes. Matching your tax rates, account codes and existing contacts is done with you during onboarding, usually in one session.
Further reading: invoicing and payment tracking in one system and WIP in accounting.
Tell us a little about your firm and our team will get in touch to set everything up for you. Two months free, no credit card needed.
