Two months free. No credit card. We set it up for you.
Pull approved time into a bill and choose exactly which entries to include. Not ready to bill everything? Select what's relevant now and leave the rest.
Fixed fees, disbursements, percentage discounts – add anything beyond time entries. Combine time-based and fixed charges on a single invoice.
Share draft bills with colleagues for input. Preview the final document, make adjustments and send only when everyone's satisfied.
Professional services firms lose thousands in revenue every month to billing inaccuracies. Hours get forgotten. Rates get miscalculated. Premium work gets billed at standard rates. Clients question unclear invoices, delaying payment. You need billing that’s as precise as your service delivery.
No more manually looking up who bills at what rate. hidma’s sophisticated rate hierarchy automatically applies the right rate based on who did the work, which project it’s for and what type of work was performed.
Set it once, bill correctly forever. Partners bill at partner rates. Client agreements are honored automatically. No rate lookup. No errors
Client has a budget cap? Need to exclude certain team members? Some hours non-billable? hidma’s billing functionality gives you surgical precision over what goes on each invoice.
Stay within client budgets. Honour fee caps. Bill appropriately while maintaining accurate records of all work performed.
Not everything fits the hourly model. Add fixed fees, recurring charges, one-time expenses and apply discounts – all on the same professional invoice.
Invoice the way you actually work. Fixed retainer + hourly extras + expenses – all calculated correctly, presented clearly.
Many legal firms prefer to request payment before issuing formal invoices. hidma supports this two-step workflow natively, generating Requests for Payment (Pro-forma invoices) that become official invoices only after payment is received. Your Xero integration respects this workflow, syncing only official invoices to your accounting system.
Get paid first, invoice second. Reduce risk of unpaid invoices while maintaining full compliance with legal billing standards. Your accounting records stay clean with only official invoices.
Your billing doesn’t stop at invoice creation. hidma’s two-way Xero integration eliminates duplicate data entry, keeps accounting records current and closes the loop from time tracking through payment. Most importantly, it understands your RFP workflow – invoices only sync to Xero after payment is received, not when RFPs are issued.
Track time in hidma. File taxes in Xero. One source of truth, zero duplicate work. Your accounting system only sees official invoices, never preliminary RFPs.
Billing precision isn’t just about accuracy – it’s about visibility. Monitor unbilled work (WIP), track which invoices are outstanding and understand true project profitability.
Know exactly where you stand. Completed work not yet billed. Invoices awaiting payment. Revenue at risk.
See how businesses improve productivity and client management with hidma. Read more reviews on G2.
This platform has transformed how we extract reports! It’s fast, accurate and saves us hours each week. The ease of use and reliable data access have improved our workflow significantly. Highly recommend!
We have decided to go for hidma because we always believe in supporting local businesses and we believed in the people behind it. The service level we have received was impeccable and we have seen a great willingness from hidma to keep on developing and adapting to the needs of its clients. It is also a very user friendly and time-saving application which is packed with features. These are the reasons why we will continue using it and why we encourage others to do so. We highly recommend this.
Our business has benefited in many ways since implementing hidma’s timesheet management system. The platform is intuitive, making it easy for us all to log and track hours, while the automation features have enabled us to streamlined reporting processes. The system has saved us countless administrative hours and significantly reduced errors. We now have a clear view of project time allocation, helping us optimise resources more effectively. We highly recommend hidma for any business seeking to enhance time management and operational efficiency!
We have been using hidma as our timesheet system for over a year. Minimal training was required as a result of its design and intuitive approach for the average user. Data on dashboards and reporting proved to be extremely helpful for management in analysing projects’ performances as well as assisted in timely and accurate management accounts.
hidma proved to be a powerful tool in helping our firm to monitor on a timely basis the work in progress for engagements, thus ensuring efficiency within our teams, who found the tool to be very user friendly. Highly recommended.
hidma has completely transformed the way we manage time tracking. The simplicity of use and the accurate data it provides have made payroll and project management more efficient than ever. Thanks to the software, we’ve eliminated manual errors and reduced the time spent tracking hours. The reports are detailed, and the user-friendly design has won over our entire team.
Yes. A new bill starts as a Draft, and you can change anything on it: rows, amounts, descriptions or hours. After it’s sent, you can still change the time or charges on any row, even once it’s paid. For bigger corrections, raise a credit note. Every bill keeps a change history showing who changed what, and when.
1. A rate set on the project
2. A rate set for the client
3. A rate set for the job (the type of work)
4. A rate set on their team
5. Your firm’s default rate
Yes. You can add any of a client’s projects to one bill, and tag each row to the project it belongs to. You can also merge work from several projects into one line, or split one line across several projects. Each project still gets its share of the revenue in reports.
While the bill is still pending, just edit it. If it’s already been sent, raise a credit note. hidma can then put the credited hours back into unbilled time, so you can bill them correctly and they won’t be billed twice.
Yes. Add the fee as a line on the bill, plus any expenses or extras. You can then link the hours actually worked to that fee. The client’s invoice stays the same, but you can see whether the job made money.
You match each hidma tax rate to a Xero tax code once, and most match automatically. After that, invoices arrive in Xero with the right tax codes. If a tax rate, client or template isn’t matched yet, hidma tells you before sending the bill and lets you fix it on the spot. It doesn’t just fail.
Yes. You choose whether rows show the person’s name, the date, time entry comments and hours. You can also group entries into one summary line or show the full breakdown, and change this for each client or bill.
There are two:
– Standard: you send an invoice and the client pays it.
– Request for Payment (RFP): you send a pro forma request first, and hidma creates the official invoice once it’s paid. This is common in legal firms.
– Cash Accounting (coming soon): An adaptation of the RFP flow which fully integrates with XERO
See how businesses improve productivity and client management with hidma.
Stop leaving revenue on the table due to billing inaccuracies. Start billing with the precision your firm deserves.
Tell us a little about your firm and our team will get in touch to set everything up for you. Two months free, no credit card needed.
